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Tax filing Taxes

Tax declaration guide (1/6): Persönliches

The first theme in the tax filing process deals with generic personal data (Persönliches). It’s arguably the most important step. Why? Because the input you provide in this theme will decide which forms to navigate you through the rest of the process. We’ll cover all forms as part of the tax declaration guide.

Personal details
Personalien

Personal details form

This form is quite straightforward. Besides personal data, the only field worth mentioning is the one about the pillar 2 contributions. This is the sentence at the end that reads Sind im Jahr 2019 Beiträge an die 2. Säule (Pensionskasse) geleistet worden? If any of your payslips during the year has deduction for pillar 2 (pension fund) the answer is yes. If you contributed directly to it, the answer is yes as well.


My/our profile
Mein/Unser Profil

‘My profile’ form

This is the famous input assistant. The check boxes ticked in here affect the rest of the forms that will pop up for you.

Ich/wir habe/n

Indicate whether you have children. It differentiates between minors and children that are still dependent because they haven’t finished their education. There’s also a distinction between children who live with you and those who don’t.

Meine/unsere Einkünfte stammen aus

These are your sources of income over the year. They’ll be used later to determine your taxable income. You’re supposed to consider sources of income both in Switzerland and abroad. The check boxes read:

  • Einem Haupterwerb als Angestellte(r)
    Tick if (part of) your income comes from a full-time job as an employee
  • Nebenerwerb(en) als Angestellte(r)
    Tick if (part of) your income comes from a part-time (or side) job as an employee
  • Einem selbständigen Haupterwerb
    Tick if (part of) your income comes from full-time self-employment. For example if you have your own company
  • Selbständig(en) Nebenerwerben
    Tick if (part of) your income comes from part-time self-employment
  • Erwerbsausfallentschädigungen aus Arbeitslosenversicherung
    Tick if (part of) your income comes from loss-of-income insurance
  • Kinder- und Familienzulagen, Mutterschaftentschädigung, Taggeldern
    Tick if (part of) your income comes from allowances. For example maternity or daily allowances
  • Weiteren Quellen (z.B. Alimente, Unterhaltsbeiträge für Kinder, Mitarbeiteraktien)
    Tick if (part of) your income comes from other sources. For example alimimonies, employee shares etc.
  • Renteneinkünften der AHV/IV
    Tick if (part of) your income comes from AHV/IV (Swiss social security)
  • Renteneinkünften von Pensionskassen etc.
    Tick if (part of) your income comes from a pension fund

Ich/wir habe/n Auslagen für

These are your expenses over the year. They’ll be used later to determine which tax deductions are applicable to you. The check boxes read:

  • Schuldzinsen privat
    Tick if you paid interests (e.g. mortgage, loan etc.)
  • Unterhaltsbeiträge oder Rentenleistungen (z.B. Alimente, Unterhaltszahlungen für Kinder, Leibrenten)
    Tick if you provided support/maintenance contributions to others. The examples in the official guide include contributions to a divorced/separate spouse, contributions to minor children etc.
  • Berufsorientierte Aus-/Weiterbildungskosten (wenn Aufwendungen grösser sind als CHF 500)
    Tick if you paid for work-oriented education/courses. For example, language courses, coding academy etc.
  • Krankheits-und Unfallkosten
    Tick if you had illness (inc. medical/dental expenses) or accident expenses
  • Behinderungsbedingte Kosten
    Tick if you had disability expenses
  • Gemeinnützige Zuwendungen
    Tick if you made charity donations
  • Weitere Abzüge (z.B. Einkaufsbeiträge 2. Säule, Beiträge an politische Parteien, Vermögensverwaltungskosten)
    Tick if you had other deductions. The examples mentioned are additional pillar 2 contributions, contributions to political parties and asset management costs. The last one is particularly interesting. If you hold securities such as funds or bonds you should tick this

Ich/wir besitze/n

These are your assets. Things you own. They’ll be used later to determine your wealth tax. You must include wealth you have both in Switzerland and abroad. The check boxes read:

  • Einen elektronischen Steuerauszug
    Tick if you already own an “electronic tax statement“. I have never checked this box and am unsure under which situations its applicable. The official guidelines don’t mention it either
  • Wertschriften und/oder Guthaben (z.B. Sparhefte, Bankkonten, Aktien etc.)
    Tick if you have a bank account, shares, bonds etc. This pretty much applies to everyone
  • Ausländische Wertschriften mit pauschaler Steueranrechnung oder Rückbehalt
    Tick if you have foreign securities with withholding tax. This will trigger a DA-1 form later on. A DA-1 form is used to recover withholding tax from US securities (e.g. ETFs). This entry explains why this is desirable
  • Bewegliches Vermögen wie z.B. Bargeld, Edelmetalle, Motorfahrzeuge etc.
    Tick if you have movable assets such as cash (not in bank account), precious metals, cars etc.
  • Lebens- und Rentenversicherungen
    Tick if you have life insurance or annuities
  • Eine oder mehrere Liegenschaften
    Tick if you own real estate properties. To emphasize: this includes both in Switzerland or abroad

Tax representative
Vertreter

Tax representative form

You can leave this blank if you’re doing the tax declaration on your own. Which at this point I assume.


Personal data
Personendaten

The forms on children will pop up automatically if you earlier selected that you have children. These forms offer the first opportunity for tax deductions.

Children

If you have kids, you can deduct both childcare and children maintenance contributions.

Childcare costs (Fremdbetreuungskosten) are deductible up to CHF 10,100. A daycare center qualifies. This is only claimable until the minor’s 14th birthday, and assumes that childcare is required due to employment, training, or disability. In addition, you’ll have to attach proof of payment.

Children maintenance contributions (Unterhalt / Sorgerecht) could be payments you make to a spouse. The official guidelines distinguish whether you:

  • Live with you spouse or are widowed
  • Live alone with your children
  • Don’t live with your children
  • Live with your children and your partner, but are not married

There are more sub-cases depending on whether you receive child support. Or depending on whether one/both parents have parental responsibility. In general, all cases are clear enough in the official guidelines. You can find them on p.24 in the 2019 version.

Regardless of the case, there’s a different deduction for cantonal and federal income. The cantonal deduction is in the range of CHF 4.5-9k in canton Zurich. The federal deduction is in the range of CHF 3.2-6.5k. If a form allows to differentiate, then do.

Dependents

You should also indicate if you have any dependents under Unterstützte Personen. Dependents are those in need of financial aid you support. They can be minors or adults. They must be (partially) unable to work due to physical or mental reasons. You’ll have to indicate the details of the dependent, the support provided and (possibly) proof of payment. Notice that there’s a threshold to claim this deduction. The cantonal deduction required a minimum a payment of CHF 2.7k. This goes up to CHF 6.5k for the federal deduction.


Themes in the tax declaration guide

  1. Persönliches (personal data)
  2. Einkünfte (income)
  3. Abzüge (deductions)
  4. Wertschriften (securities)
  5. Vermögen (wealth)
  6. Abschluss (completion)

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